Monday, May 15, 2023 2:04 pm, Posted by CMSPeter
Here at Absolute Destruction, one of our core services is regularly scheduled document destruction. Here, we work with you to create a customized shredding service that suits your company’s needs — based on the size of your business and your specific needs.
The process is simple: we provide a locked vessel (a security console or a bin) for your office for your team members to deposit defunct papers. We then book a regular pick-up time based on your schedule (either weekly, bi-weekly, monthly, or bi-monthly). Our service technicians then come to your building like clockwork to pick up and shred all documents. You can add extra pick-ups along the way, and no long-term commitment is required.
As you can see, the process of a regularly scheduled destruction service is simple; it’s also incredibly beneficial. Here’s why.
It May Be a Legal Requirement
First, secure regular document destruction can keep businesses in Canada on the right side of the law. In this country, companies are mandated to implement steps to reduce the potential for a security breach. Businesses, government agencies and healthcare providers must implement security measures that will safeguard sensitive data against loss, theft, or corruption.
Organizations covered by PIPEDA (the Personal Information Protection and Electronic Documents Act) must follow these guidelines — “personal information must be retained only for as long as is necessary to fulfil the purposes for which it was collected, after which it should be securely destroyed, erased, or rendered anonymous.”
While it’s vital to keep sensitive documents safe and secure when they’re in use, securely destroying them in a timely manner once they have expired is of equal importance — leaving private papers sitting around collecting dust leaves you wide open to a security breach.
You’d be remiss to assume that once papers are in the garbage or the recycling bin that they’re out of harm’s way. Unscrupulous thieves will think nothing of removing documents from garbage cans or recycling bins — leaving your business open to a security breach, and individuals open to identity theft. The repercussions of insecure document disposal can include costly legal penalties and negative public scrutiny.
You’re Protecting Yourself from Intellectual Property Theft and Corporate Espionage
By consistently shredding marketing mock-ups, product sketches, recipe ideas, invention ideas, client lists, blueprints, mock patents, supplier lists and other trade secrets, you're significantly reducing the potential for the theft of ideas, concepts, and sources. This saves you from potential lost sales and restricted business growth while allowing you to retain your competitive edge.
Regular Document Destruction Saves Space
Clearing your office — be it a home office (we also offer residential paper shredding) or a corporate office — also makes it easier to work. How? There’s no need to sift through piles of outdated papers until you find the one you're looking for, nor will you be tasked with moving piles of paper to your desk or chair. This certainly makes it easier (and safer) for team members to operate in an efficient manner.
Scheduled Destruction Services Save Time
Continuing with the point above, having pertinent paperwork in an easy-to-access, clear location will save time over the long haul. This, in turn, is sure to boost workplace productivity.
Regularly scheduled pick-ups will save team members time in other ways, too. By implementing a standing document collection service, your admin team or secretary won’t need to spend time seeking out destruction services, booking dates and confirming times. In a world of automation, why not also automate your document destruction?
Further, by organizing regularly scheduled pick-ups, you're saving your team members the laborious (and often insecure) task of shredding papers themselves. Not only is shredding paper through an everyday strip-cut shredder time-consuming but the documents may also not be suitably destroyed — leaving you back at square one. With us, documents destroyed on-site are turned into tiny pieces — like confetti — in our mobile shredding truck, making them incredibly challenging to piece back together.
Secure Document Destruction Is Eco-Friendly
Regularly scheduled document destruction adds to your environmental policy. By securing the help of a shredding company (like Absolute Destruction — where 100% of our shredded paper is recycled), you can confidently say that you destroy your documents with the environment in mind — a boon to any green mandate.
To date, our services have helped save over 151 thousand trees and over 62 million gallons of water. We’ve averted almost 37,000 kilowatts hours of electricity use, which equates to over 22 thousand cubic yards of landfill, and over 536 thousand pounds of C02.
A bonus tip: In addition to paper recycling, we also recycle old technology — like computers, USBs, and hard drives.
Regular Document Destruction Sets a Professional Tone
As mentioned above, clearing your space frequently of unnecessary paperwork will save team members time while creating a much safer workspace. This isn’t just an internal advantage, however; by organizing the frequent clear-out of sensitive papers with help from a document destruction service, your office will look slicker, more professional, and cleaner — crafting a great first impression for visiting clients, partners, and customers.
You May Entice New Prospects and Customers
Handling sensitive papers with care and tact will also entice new customers. By partnering with a corporate document destruction company, you can boast on your website and to potential clients that you take protecting their information seriously. To back this statement up, we provide a Certificate of Destruction for each and every pick-up — whether it’s a weekly collection or a one-time service.
In addition, you can advertise your partnership with a company that recycles 100% of your paperwork to your community. Corporate responsibility is becoming increasingly fundamental for companies that are looking to stand out from the crowd and attract eco-conscious consumers and clients.
A study by Aflac found that 77 percent of consumers are drawn to companies committed to improving the world. They also found that 73 percent of investors believe a “company’s efforts to help improve society and the environment contribute positively to return on stockholders’ investments.”
Regularly scheduled document destruction has many benefits, including staying on the right side of the law, improving workplace efficiency and productivity, and bolstering your brand’s green pledge.
To learn more about our regularly scheduled document destruction services and our one-time services - connect with us today. We’re always happy to help!